Title
Resolution - Approval of Board Director Vacancy Method, Director District 3
Other Info
Submitted By: Sylvia Romero
Department: General Counsel
Financial Impact and Cost/Benefit Considerations: If any, as discussed by the Board of Directors on March 13, 2020.
Option 1: No additional costs for conducting regularly scheduled 2020 Annual Membership Meeting and Director District 3 election. Director District 3 election ballot at next 2020 Annual Meeting is estimated at $57,500 (based on 38,000 eligible voters) which is already in the 2020 operational expense budget.
Option 2: Additional Special Membership Meeting and election ballot is estimated at $57,500 (based on 38,000 eligible members) and anticipated additional 500 staff hours, plus staff preparation for Membership Meeting.
Option 3: Search Committee and Appointment. Additional cost for Search Committee is estimated at $1,400 ($100 per member and per meeting (anticipate 7 members and 2 meetings), plus mileage per meeting. Anticipated additional staff hours is 240 staff hours but depended on process determined by the Board.
Discussion
There being a vacancy on the Board of Directors, District 3, the Board may consider how to address the vacancy pursuant to PEC's Bylaws.
PEC Bylaws, Article IV, Section 6
Section 6. Vacancies.
If one or more vacancy occurs on the Board of Directors, ("Vacancy"), the Board of Directors shall address the Vacancy by any of the following methods:
(a) If there is just one (1) Vacancy, the Board of Directors may leave that seat unfilled until the next Annual Meeting, at which time the Members will elect a Director to fill the unexpired term of the Director's predecessor; or,
(b) The Board of Directors may call a Special Meeting to conduct a Director Election to fill the unexpired term of the Director whose departure led to each Vacancy; or,
(c) The Board of Directors may appoint a Committee consisting of from three (3) to seven (7) Members, each with a Voting Re...
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