Title
Friday, January 15, 2021 - Regular Meeting Minutes
Other Info
Submitted By: Sylvia Romero
Department: Governance/Legal Services
Financial Impact and Cost/Benefit Considerations: None
Discussion
Board Meetings Policy
4.3.6. Open Meeting Records, 4.3.6.1. - The Board and its Committees shall prepare and keep minutes or make a recording, or both, of each Open Meeting of the body. The minutes must state the subject of each deliberation; and indicate each vote, order, decision, or other action taken. The minutes or recordings of an Open Meeting shall be available for inspection and copying by members on request to the Board Secretary, or the Secretary’s designee. Upon prior request by any Director, the CEO shall provide a recording of any Committee Meeting to that Director. Notwithstanding the Cooperative's Records Management Policy and Retention Schedule, any recording of a Committee Meeting shall be retained for one year after the Committee Meeting.
From time to time, the Board may present a consent agenda at regular monthly meetings. A consent agenda groups the routine, procedural, informational and self-explanatory items typically found in an agenda. These items are then presented to the Board in a single motion, under Consent Items, for an up or down vote after allowing any Director to request that a specific item be moved to the full agenda for individual consideration. Other items, particularly those requiring strategic thought, deliberative decision making or policy action, will be handled as an item for discussion on the meeting agenda.