Title
Draft Resolution - Approval to Establish 2025 Annual Membership Meeting Date and Location - A Hagen
Other Information
Submitted By: Aisha Hagen
Department: Legal Services
Financial Impact and Cost/Benefit Considerations: Expenditures for Annual Meeting will be included within the Cooperative's Budget for 2025; no additional staff time expected (other than ordinary processing requirements).
Discussion
Pursuant to the Cooperative's Bylaws Article II Section 1, the Board designates the date and location of PEC's Annual Meeting. Generally, the date is on a Saturday in the second quarter of the calendar year, or such date and time each year, as may be designated by the Board. The Annual Meeting may be in any county in which the Cooperative provides service. The Cooperative shall designate the date and location no later than the last quarter of the calendar year preceding the Annual Meeting.
In November 2019, the 2020 Annual Meeting was set to be held in Johnson City, Texas at the Cooperative's Headquarters. In February 2020, the Cooperative discussed hosting community engagement events throughout its territory to broaden its interaction with the community in addition to the Annual Meeting. At the March 2024 Board meeting, member events and the 2024 Annual Meeting were discussed. The Cooperative hosted community events in Dripping Springs in April and Junction in September and has plans to host other community events in October in Cedar Park and Buda. For 2025, community events are expected to be held throughout the territory.
The proposal is to host the 2025 Annual Meeting at the Cooperative's E. Babe Smith Headquarters in Johnson City, Texas on June 20, 2025 prior to the regularly scheduled June 2025 Board meeting.
Bylaws, Article II, Section 1. Annual Meeting. The annual meeting of the Members shall be held on a Saturday in the second quarter of the calendar year, or such date and time each year, as may be designated by the Board of Directors of the...
Click here for full text