Title
Resolution - Approval of 2025 Election Timeline and 2025 Election Communications Plan - M Butler/C Tinsley Porter
Other Info
Submitted By: Michael Butler/C Tinsley Porter
Department: General Counsel/External Relations
Financial Impact and Cost/Benefit Considerations: N/A
Discussion
Section 3.2 of the Pedernales Electric Cooperative Inc. (PEC) Election Policy and Procedures provides that "at a Regular Board Meeting at least [six] 6 months prior to each Annual Meeting, the General Counsel or designee will develop and present to the Board a proposed timeline, with specific dates and deadlines for election-related events . . . ("Election Timeline")." After such presentation in accordance with Section 3.2, "[t]he Board will consider, amend (if desired), and approve an Election Timeline at least [five] (5) months prior to each Annual Meeting." The proposed Election Timeline sets out the key dates relative to the 2025 election to be held before the PEC Annual Meeting, currently scheduled for June 2025 ("2025 PEC Election").
Given the PEC Annual Meeting is more than six (6) months away, the PEC Board may now review and approve the 2025 Election Timeline.
In addition, Section 7.3 of the PEC Election Policy and Procedures provides that "at or before the Regular Board Meeting five (5) months before an election, the PEC Communications Department will present to the Board an Election Communications Plan ("Communications Plan"), outlining the communications efforts that will be employed to inform PEC members of the issues in any Non-Director Election and the Candidates, and the contact information for Members who have questions about the election process."
Section 7.3 of the PEC Election Policy and Procedures also provides that "at a minimum, the Communications Plan will include prominent references to the Election on PEC's Internet site, posting of Candidates' biographical materials and conflict-of-interest certification and disclosure forms of Candidates, use a...
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