Title
Resolution - Approval of Revised 2021 Cooperative Election Timeline - S Romero
Other Info
Submitted By: Sylvia Romero
Department: Legal Services
Financial Impact and Cost/Benefit Considerations: Expenditure of Cooperative funds estimated in the amount of $0 currently included in the Cooperative's 2021 operating budget; expenditures of staff time estimated in amount of 0 hours (other than ordinary processing requirements).
Discussion
Section 3.2 of the Election Procedures provides that the Board will consider, amend (if desired), and approve an Election Timeline at least 6 months prior to each Annual Meeting of Members. The timeline sets out the key dates relative to the election to be held before the Annual Meeting.
The Board may now review and approve the revised 2021 Election Timeline based on modifications to the Board of Director’s Regular Meeting schedule. The March and April Regular Board meetings may be modified as approved by the Board. The Election Timeline adopted by the Board indicated that “Dates listed here are subject to change for Board of Directors’ Meeting dates.”
The Board’s Regular Meeting schedule includes the following:
• February 19, 2021 meeting was rescheduled to February 26, 2021, by resolution #2021-106;
• March 19, 2021 meeting was changed to March 26, 2021 by resolution #2021-146; and
• Today the Board will consider rescheduling the April 16, 2021 meeting to April 23, 2021 by resolution #2021-139.
Furthermore, the meeting date modifications impact the 2021 Annual Director Election Timeline requirements below:
|
18 |
Candidate Orientation and Candidate photographs |
7.1, 7.6 |
The week preceding the April Regular Meeting of the Board |
4/5/2021 |
|
19 |
Election withdrawal deadline for removal from Ballot |
7.2 |
Before Board approval of Ballot |
4/16/2021 |
|
20 |
Presentation and approval of Candidate slate, Ballot, and any Non-Director Election items |
6.2.1.9, 6.2.1.10 |
At least 2 months prior to an election |
4/16/2021 |
|
21 |
Candidate Video Recording Make-up Opportunity |
7.5 |
Within 7 business days prior to the candidate video recording |
4/13/2021 - 4/21/2021 |
|
22 |
Candidates Video Recording |
7.5 |
On the Thursday after the Ballot is approved by the Board |
4/22/2021 |
A complete and revised 2021 Annual Director Election Timeline is shown as an attachment.
Body
BE IT RESOLVED BY THE BOARD OF DIRECTORS that, pursuant to Section 3.2 of the Election Procedures of Pedernales Electric Cooperative, Inc., the Election Timeline, in the form presented to the Board this day, with such changes approved by the Board, is adopted as the 2021 Revised Election Timeline for the election to be held before the Annual Meeting of Members; and
BE IT FURTHER RESOLVED that the General Counsel, or designee, is authorized to take all such action as may be necessary to implement this resolution.