Title
Draft Resolution - Approval to Establish 2027 Annual Membership Meeting Date and Location - S Byous
Other Information
Submitted By: Stacy Byous
Department: Governance
Financial Impact and Cost/Benefit Considerations: Expenditures for Annual Meeting will be included within the Cooperative's Budget for 2027; no additional staff time expected (other than ordinary processing requirements).
Discussion
Pursuant to the Cooperative’s Bylaws Article II, Section 1, the Board designates the date and location of PEC’s Annual Meeting. The Cooperative shall designate the date and location no later than the last quarter of the calendar year preceding the Annual Meeting.
The proposal is to host the 2027 Annual Meeting at the Cooperative’s E. Babe Smith Headquarters in Johnson City, Texas on Friday June 18, 2027, prior to the regularly scheduled June 2027 Board meeting.
Bylaws, Article II, Section 1. Annual Meeting. The annual meeting of the Members shall be held on a Saturday in the second quarter of the calendar year, or such date and time each year, as may be designated by the Board of Directors of the Cooperative, at such place in any county in which the Cooperative provides service as is designated by the Board of Directors of the Cooperative no later than the last quarter of the calendar year preceding the annual meeting ("Annual Meeting"). The purposes of the Annual Meeting are to formally announce the election of Directors and transact such other business as listed in the notice of the Annual Meeting. If the election of Directors shall not be held on the day designated by the Board of Directors for any Annual Meeting, or at any adjournment thereof, the Board of Directors of the Cooperative shall cause the election to be held at a Special Member Meeting . . . as soon thereafter as may be convenient. Failure to hold the Annual Meeting as designated herein shall not result in forfeiture or dissolution of the Cooperative. At the Annual Meeting, a report shall be provided regarding the activities of the Cooperative during the past year, and audit reports of the accounts, books and financial condition presented to the Board shall be submitted to the Members.
Body
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COOPERATIVE that the 2027 Annual Meeting of Pedernales Electric Cooperative, Inc. (“PEC”) be held within the PEC service territory at the Cooperative’s E. Babe Smith Headquarters in Johnson City, Texas, on Friday, June 18, 2027, at 9:00 a.m.; and
BE IT FURTHER RESOLVED that the Chief Executive Officer, or designee, is authorized to take all such other actions necessary to implement this resolution.